REPORT
TO SHASTA COUNTY RTPA
|
SUBJECT |
|
MEETING DATE |
ITEM NUMBER |
|
Adopt Policies for Administration and
Agency Distribution of Regional Surface Transportation Program (RSTP) |
2-25-03 |
3-3 |
|
RECOMMENDATION
It
is recommended that the Board approve the attached Policy regarding annual
distribution of Regional Surface Transportation Program (RSTP) funds.
SUMMARY
In
August 2002, the Department of Transportation (DOT) conducted an audit of the
RTPA’s process and procedure for the distribution of RSTP exchange funds. An audit finding was that the RTPA did not
have a written procedure for the processing and distribution of these funds.
DISCUSSION
The
RSTP exchange program is the result of the Transportation Equity Act for the
21st Century (TEA-21). In accordance
with Section 182.6 of the Streets and Highways Code, funds may be exchanged for
nonfederal State Highway Account Funds.
Funding is allocated on an annual basis from the DOT.
The
RTPA agrees to allocate all State funds within the RSTP agreement to projects
defined under Title 23 – Section 133 of the Federal Aid for Highways, and in
the accordance with the State of California Constitution. Eligible projects are strictly limited to
projects described under Section 133 (b).
The
following financial controls are established by the DOT and RTPA:
q
City and
County agencies must establish a separate account within their “Special Gas Tax
Street Improvement Fund” or “County Road Fund” to deposit and account for State
exchange received directly from the RTPA.
q
City and
county expenditures of exchange and match funds will be subject to financial
and compliance audits by State of California auditors.
q
Agencies are
required to submit an annual document stating that RSTP exchange funds have
been used for eligible projects as defined in Section 133(b). Documentation must be received prior to
disbursement of current year funding.
q
In the event
of an adverse audit finding, the agency must return the State cash to the
RTPA for allocation to other eligible projects.
If an adverse finding is not corrected, a hold will be placed on future
exchange and match payments until such time as the findings are corrected
to the satisfaction of the State and the RTPA.
OTHER
AGENCY INVOLVEMENT
The
Technical Advisory Committee, and the Department of Transportation Audits
and Investigations Division have reviewed this policy.
FINANCING
Adoption
of the Staff recommendation will have no financial impact.
_________________________________________
Daniel
J. Kovacich, Executive Officer
SLC/jac
Attachment: RSTP Exchange Policy and Procedure
Calculation
of Amounts Due Jurisdiction